How To Use The Online Abstract Submission System

Important Information

  1. If you are submitting more than one abstract you can use the same email address and password for each abstract.
  2. Abstracts are required for all orals and posters.
  3. No identifying features such as names of hospitals, medical schools, clinics or cities may be listed in the title or text of the abstract. Do not include the names of authors either.

  1. First Time Users

    If you are a first time user you will need to register your details with the submission system. You will need to click on click here where it states "If you have not yet made a submission to this meeting you must register your details with the submission system. Click here"

    2. Once you have registered on this system you will be sent an email confirming your username and password with a template and instructions attached. If you have difficulty registering please contact Kerry: Kerryd@turnergroup.co.za.

  2. The Submission Process

    1. Log in to the submission system when you have written your abstract. To log in, enter your email address and the password you chose when you registered with the system.
    2. When you click the "log in" button you will be taken to a screen from which the submission process starts. Please read the instructions on this screen carefully. If you have not yet submitted an abstract to the system you should click the link that says "Click here to submit a new abstract".
    3. Submitting an abstract is a multi-step process. Each step asks several questions:

      • All steps: some questions are marked "Required". We cannot accept your abstract until these questions have been answered.
      • All steps: if you do not know the answer to a question - for example you may not be sure in which category your abstract should be presented - you can skip the question and return on a later occasion to complete it.
      • Final step: once you have completed this step click the "Finish" button. If you have answered all the mandatory questions then your abstract will be assigned a reference number and you will receive email confirmation. If you have not answered all the mandatory questions your abstract will be held in temporary storage until you return later and complete all the questions.

  3. Amending a submission

    You may wish to change your answers to some of the questions on the submission form, or even to change the abstract file itself.

    1. Log in to the submission system
    2. You will see a list of the abstracts that you have submitted. Click on the abstract that you wish to change.
    3. The process of amending an abstract is the same as the original submission process, except that the submission form will be automatically filled in with the answers that you gave previously - you don't have to change an answer if you don't want to.
    4. When you reach the final step and press "Finish" you will be sent an email confirming that your abstract has been amended - provided you have answered all the mandatory questions.

  4. Withdrawing an abstract

    If you want to withdraw an abstract please contact the conference administrator (Kerryd@turnergroup.co.za).